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Wake Forest University

Managing Office Hours in Canvas and Zoom

Modified on: Thu, Aug 18, 2022 12:05 PM


You can use Canvas Calendar to set up appointments so that students across your various courses can sign up for individual time slots within a planned block of time. When configuring the appointment group, set the link to your Personal Zoom Meeting Room as the location.

Note:  Need help finding your Personal Zoom Meeting Room? Instructions are found here. 

Navigate to your Canvas Calendar tool

screenshot of Calendar icon on the menu.


Make sure the Calendar for the course is active

screenshot of the course checked as active under Calendars.

If your course calendar is not active, you will not be able to assign office hours to it


Click Plus (+)

screenshot of the Plus Sign icon in the top right of the calendar screen.



Click the Appointment Group tab

screemsjpt of the Edit Event screen with Appointment Group highlighted on the right of the menu bar.



Enter a Name for the Appointment Group and a Location

screenshot of Name and Location highlighted under the Edit Event - Appointment Group screen

Note:  The Location should be set as a link to your Zoom Personal Meeting Room


Need help finding your Personal Zoom Meeting Room? Instructions can be found here. 


Use the ‘Select Calendar’ dropdown menu to select the course(s) for this Appointment Group, then click Done

screenshot of the Calendar dropdown menu highlighted.



Select a Date and Time Range for the Appointment

screenshot of the date and time range fields highlighted.

Note:  You can add multiple dates and ranges


Enter a slot dividing time and click Go

screenshot of the Go button selected.

This will divide each time range into equal time slots of the specified dividing time.


In this example, 2 days (each containing a 2 hour time range) were divided into 30 minutes slots.  This will result in 6 sign-up appointment time slots.  You must select Go to divide these time slots.



Example after clicking Go:

screenshot of an example after Go was selected which shows populated Date and Ranges.

Note how after selecting Go the time slots are divided into 30 minute intervals.


Customize Options, add Details, then click Publish

screenshot of the Options button - allowing users to limit each time slot to a specific number of users or to see who has signed up for the time slots and to limit participation to a specific number of appointments. The Details section is also highlighted with the example of "Make sure to bring your papers and other materials you wish to discuss typed in. The Publish button on the bottom right is also highlighted.


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