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Sakai Policies

Modified on: Tue, Jul 23, 2019 at 11:53 AM

Use of Sakai

Sakai is intended to support the mission of the University and should be used in accordance with the “Policy on Responsible and Ethical Use of Computing Resources” linked here.

Retention of Project Sites

Project sites will be reviewed annually in June. Project sites with one year of inactivity will be unpublished by having their Site Status changed to Draft mode. Such sites will be retained for an additional 18 months at which point, unless the site contact has requested re-publication, the site, and all its content will be deleted. The site contact will be notified of each change.

Retention of Course Sites

Course sites are retained indefinitely. Instructors continue to have access to any course site they have created. Students have access to all previous course sites that remain published as long as their WFU account is still active.

Guest Accounts

Site maintainers may create guest accounts in Sakai by adding Non-official Participants to a site. Guest accounts in Sakai will be reviewed at the end of the Fall and Spring Semesters by the LMS and IS Security Teams. The Sakai Application Administrator will produce a report of guest accounts that have not been used within the previous six months. If a guest account is more than 6 months since its last login and the creator is no longer at WFU, the guest account will be removed without notice. If a guest account is more than 6 months since its last login and the creator is with WFU, an email will be sent to the account creator indicating that the account will be removed in 10 days. The guest account will be removed if the account creator does not indicate the guest account is still needed and the guest account has not been logged into within those 10 days. (This is more in alignment with how IS handles guest WFU accounts. The sponsor of the account is contacted for renewal.)

Use of Sakai by External Organizations

External organizations may request Sakai project sites that are related to the academic mission of the university, including research, or functions that will support a university-sponsored program or community initiative. Requests should be submitted to the Service Desk and will be reviewed on a case-by-case basis. The Service Desk will perform worksite setups as well as follow up with the LMS Team Lead concerning these requests.

Sakai Worksite Quota

The quota for worksites, both project and course sites, is set at 1GB per site. The quota for the My Workspace area is set at 2 GB. Users can request an increase in quota by contacting the Service Desk and the Service Desk will perform the requested change. For all quota requests exceeding two times the standard allocation, the Service Desk will contact the LMS Team Lead for approval.

Worksites for Student Groups

Students do not have the ability to create project sites in Sakai. Students may request a project site with sponsorship from an administrator, staff or faculty member. Requests for such sites should be made to the Service Desk by the sponsor.

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